Divisions, Departments and Offices

Divisions, departments and offices support university emergency response efforts by remaining operational and providing support as requested by university leadership.  Managers across the university should prepare their units for emergencies and operational disruptions from all-hazards as incidents can occur at any time and without notice.  Preparedness activities are important at all levels of the university because they have the potential to save lives, reduce property damage, protect the environment and enhance the university’s ability to effectively respond to and recover from disruptive incidents.

BEFORE AN EMERGENCY:

  □ Read and become familiar with the University Emergency Operations Plan, Emergency Response Handbook, and Preparing for Emergencies and Disruptive Incidents: Designated and Essential Employees; Academic and Administrative Management

  □ Know your unit’s role during a university closure or emergency

Planning:

  □ Implement an emergency plan that includes evacuation, shelter-in-place, continuity of operations and emergency communications considerations. Click here to download the Unit Specific Emergency Response Plan template.

  □ Maintain a list of pre-identified, pre-approved and pre-contracted service providers and suppliers

  □ Procure and maintain necessary emergency supplies and items

  □ Regularly backup critical data and important documents

  □ Routinely test and exercise planning efforts

  □ Coordinate preparedness activities with other divisions, departments and offices as needed

Communication:

  □ Regularly review emergency preparedness information with faculty and staff and train them on emergency plans and notification procedures

  □ Identify designated and essential employees that have job responsibilities which include fulfilling a specific critical function within their area of responsibility during a university closure of emergency and inform them of this responsibility on an annual basis

  □ Clarify expectations and review emergency and communication plans with designated and essential employees

DURING AN EMERGENCY:

□ Keep detailed records of all damage, employee time, payroll information, resources used, expenditures, procurement activities, contracts, actions taken and other relevant information

□ Monitor CampusAdvisories or call the GW Information Line at 202-994-5050 (VSTC Information Line 703-726-8333)

□ Coordinate response efforts through the university’s Incident Management Teams

□ Activate emergency and continuity of operations plans as needed

AFTER AN EMERGENCY:

□ Work to restore normal operations

□ Meet with employees to debrief and answer any questions regarding the incident

□ Coordinate employee needs with HR Client Partner

□ If your unit supported the university’s response efforts, follow-up with the Office of Emergency Management

□ Retain all incident related documentation

 
For additional information, contact the Office of Emergency Management.

 

Important Phone Numbers

202.994.5050
571.553.8333
301.881.9260
 

EMERGENCY

202.994.6111
202.242.6111
911
 

NON-EMERGENCY

202.994.6110
202.994.8099
202.242.6110
703.777.1021